Choosing the Right Document Management Platforms for Your Business

Your business creates a vast number of documents and related content every day such as proposals, contracts, marketing materials, sales decks, blog posts training manuals, HR policies, etc. The content is typically scattered across your digital devices – Word documents on your desktops, cloud storage applications like Dropbox, OneDrive and Google Drive and file attachments in email, and even on your mobile phones. Selecting the right document management platform ensures that your team members always have access to the most up-to-date version of a document.

A document-management system will keep your files in one central repository. This central location will eliminate the need to search for a specific file on your mobile or computer device, and lets you access it anywhere, at any time.

With a DMS it is possible to track all the modifications to your documents over time. Complete version control lets you easily access or roll back any changes made to a document so that you do not have to worry about employees working on outdated versions. This feature is especially important for remote workers, who may use multiple devices and not know what version of the document they are using.

A reliable DMS will automatically index all documents after they have been saved, ensuring that they can be quickly and precisely accessible whenever you require they are needed. This reduces the risk of error from manual indexing scanning, filing and indexing processes. In addition the DMS can also allow you to search for the contents of your documents, not just the name of the document or title, making them easier to locate.

Similar Posts

Leave a Reply

Your email address will not be published. Required fields are marked *